Admin Assistant - Intermediate
UPMC
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Have a quick 6-10 minute voice conversation to see how your skills match this role. Get personalized feedback — no resume needed.
About this role
We are seeking a highly organized and motivated Admin Assistant Intermediate to support our Orthopaedic Specialists team at 9104 Babcock Blvd, Medical T Building, 5th Floor, Pittsburgh, PA 15237. This full-time role follows a Monday-Friday, 7:30 AM-4:00 PM schedule and includes required travel to our Monroeville office on Wednesdays and every other Friday. Responsibilities include checking out patients on clinic days, scheduling follow-up appointments, and coordinating radiology authorizations. The position also provides direct administrative support to Dr. Dean Sotereanos, including booking travel, scheduling IMEs, and drafting narrative reports. Responsibilities:
+ Under general direction, provides varied administrative support to a department or group of professionals.
+ May make travel arrangements.
+ Maintains various accounting and budgetary records (i.e., completes expense reports).
+ Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
+ May also perform all responsibilities of an Administrative Assistant
- Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.
+ Reviews administrative procedures and interprets them for employees.
+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
+ High school diploma or equivalent
+ Three years experience in an administrative support role
+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products
+ Working knowledge of business processes and procedures
+ Knowledge of basic accounting and financial principles and functions
+ Ability to analyze data and use basic reasoning skillsLicensure, Certifications, and Clearances:
+ Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran
What you'll get after applying
Unlike traditional applications, you won't submit and wait in silence. Here's what you get immediately:
See what you did well — communication, experience, enthusiasm
Specific, actionable feedback on how to strengthen your interview skills
Personalized guides and resources to help you grow professionally
Common questions
How does Apply by Voice work?
Instead of filling out forms or uploading a resume, you have a 6-10 minute voice conversation with an AI interviewer. It asks about your experience, skills, and interest in the role — then gives you instant feedback.
What feedback do I get after applying?
You'll immediately see your strengths highlighted, specific areas for improvement, actionable tips to get better, and recommended resources to build your interview skills.
How long does the conversation take?
Most conversations take 6-10 minutes. It's a natural back-and-forth about your experience — much faster than filling out a traditional application.