Admin Assistant - Associate (Physical Medicine and Rehab, Mercy Hospital)
UPMC
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About this role
UPMC Department of Physical Medicine and Rehabilitation is hiring a full-time Administrative Assistant Associate to join their team at Mercy Hospital. This is a Monday through Friday daylight position with likely hours of 7am to 3:30pm with no evenings or weekends. This role will support Physicians and APP's within the department, by managing calendars, clinical schedules, legal work, coordinating meetings, phone interaction with patients and families, and scheduling patient appointments. The Physical Medicine and Rehabilitation team treats patients with a wide range of diagnoses including neurological, orthopedic, sports, and other injuries or disabilities. The Administrative Assistant will be part of a team that works together to help patients improve their daily function and quality of life. Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities:
+ Under direct supervision, provides general administrative support to a department or group of professionals.
+ Orders office supplies and maintains office equipment.
+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
+ Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.
+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
+ Greets, screens, and directs visitors to appropriate staff member.
+ High School diploma or equivalent.
+ Up to one year administrative experience preferred.
+ Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
+ Ability to use applicable MS Suite products
+ Knowledge of business processes and procedures
+ Ability to use basic reasoning skillsLicensure, Certifications, and Clearances:
+ Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran
What you'll get after applying
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Specific, actionable feedback on how to strengthen your interview skills
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Common questions
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Instead of filling out forms or uploading a resume, you have a 6-10 minute voice conversation with an AI interviewer. It asks about your experience, skills, and interest in the role — then gives you instant feedback.
What feedback do I get after applying?
You'll immediately see your strengths highlighted, specific areas for improvement, actionable tips to get better, and recommended resources to build your interview skills.
How long does the conversation take?
Most conversations take 6-10 minutes. It's a natural back-and-forth about your experience — much faster than filling out a traditional application.