Admin Assistant - Associate
UPMC
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Have a quick 6-10 minute voice conversation to see how your skills match this role. Get personalized feedback — no resume needed.
About this role
UPMC University of Pittsburgh Physicians is hiring a Full-Time Admin Assistant
- Associate to help support the Center for Diabetes & Endocrinology
- Oakland. Hours: Monday through Friday, 8:00 am to 4:30 pm Location: Oakland, hybrid as business operations permit Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities:
+ Under direct supervision, provides general administrative support to a department or group of professionals.
+ Orders office supplies and maintains office equipment.
+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
+ Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.
+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
+ Greets, screens, and directs visitors to appropriate staff member.
+ High School diploma or equivalent.
+ Up to one year administrative experience preferred.
+ Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
+ Ability to use applicable MS Suite productsKnowledge of business processes and procedures
+ Ability to use basic reasoning skillsLicensure, Certifications, and Clearances:UPMC is an Equal Opportunity Employer/Disability/Veteran
What you'll get after applying
Unlike traditional applications, you won't submit and wait in silence. Here's what you get immediately:
See what you did well — communication, experience, enthusiasm
Specific, actionable feedback on how to strengthen your interview skills
Personalized guides and resources to help you grow professionally
Common questions
How does Apply by Voice work?
Instead of filling out forms or uploading a resume, you have a 6-10 minute voice conversation with an AI interviewer. It asks about your experience, skills, and interest in the role — then gives you instant feedback.
What feedback do I get after applying?
You'll immediately see your strengths highlighted, specific areas for improvement, actionable tips to get better, and recommended resources to build your interview skills.
How long does the conversation take?
Most conversations take 6-10 minutes. It's a natural back-and-forth about your experience — much faster than filling out a traditional application.