Financial and Administrative Assistant

Summary: The Financial & Administrative Assistant will work together with the Communication & Administrative Director and the Executive Director in financial reporting, and general admin functions of The Antioch Partners (TAP).Reports to: Communications & Administrative Director and Executive DirectorResponsibilities:Please note TAP uses the word “Partners” to refer to our missionary personnel.

• Communicate with and assist donors

• Manage donor accounts in Bloomerang Fundraising (formerly Qgiv) and eTapestry (CRM)

• Setup reports for Partners in eTapestry to run weekly/monthly

• Reconcile expenses for Partners and staff

• Reconcile cash advances for Partners

• Fund cash advances in online banking and enter in QuickBooks

• Fund expenses in online banking and enter in QuickBooks

• Fund grants in the form of wires or EFTs to Partners in online banking and enter in QuickBooks

• Communicate with Partners regarding expense reimbursements and wires and EFTs as needed

• Process bills in online banking and QuickBooks

• Run reports for Partners in eTapestry as requested

• Apply EFT/wire fees to appropriate accounts

• Enter journal entries in QuickBooks

• Enter interoffice transfer of funds in QuickBooks

• Enter checks into eTapestry and handle remote bank deposits

• Assist Communication/Administrative Director with annual fundraiser planning and execution

• Provide administrative support to the Executive Director including scheduling meetings and video calls, making travel arrangements, coordinating TAP Board meetings details, and more.Status: This is a full-time salaried position working in the Houston officeSalary & Benefits: Salary is negotiable based on experience. Medical insurance is available. As a mission-sending agency, we would like to discuss with applicants their potential for support-raising all or a portion of their salary. If support-raising is not an option, salary will be fully paid from the TAP Operating Budget.Review: An annual review will be conducted by the Communications/Administrative Director and the Executive Director.Minimum Qualifications:

• A personal commitment to Jesus Christ and a growing faith

• Strong computer skills, including QuickBooks, Bloomerang Fundraising (formerly Qgiv), eTapestry (CRM), online banking, Excel, Microsoft Word, Outlook and a Cloud-based system would also be beneficial

• Strong interpersonal skills (especially listening skills)

• A team player

• Self-starter with good organizational and managerial skills

• Ability to work with diverse people and congregationsDesired Qualifications:

• Aptitude and desire to apply new tools and processes

• A heart for God’s mission in the world

• Able to be flexible and anticipate needs

• Good communication (oral and written) skills

• Ability to work effectively while balancing a variety of tasks simultaneously.

• Sense of humorThe above statements are intended to describe the general nature and level of work for this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.