Executive Admin Assistant
Orion Group
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About this role
Executive Admin Assistant Job in Lake Bluff, IL••••••
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AdvancedExecutive Admin Assistant** ❮ back to last searchOrion GroupLake Bluff, Illinois, 60044
$79,190
per year - estimated
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Contract
NEW
Apply for this jobAdministrative Assistant IV
(Executive Admin) Onsite/Hybrid -Mettawa, IL, mostly onsite, with potential work from home days on Mon and Fri based on leadership's schedule/meetings.
Contract Duration: 12-months with potential for extension based on performance/business needs
Pay Rate: $27/HR +Orion Group is seeking an experienced Administrative Assistant IV to support our pharmaceutical client's Omnichannel team. This role provides advanced administrative and operational support in a fast-paced, collaborative environment and partners closely with senior leaders and cross-functional stakeholders.This is a high-visibility position supporting executive-level professionals and requires strong organization, attention to detail, and proactive problem-solving skills.
Key ResponsibilitiesThe Administrative Assistant IV will be responsible for a wide range of administrative and coordination activities, including:Administrative & Operational Support• Provide advanced administrative support to the IRA Strategy team
• Manage complex calendars and proactively resolve scheduling conflicts
• Maintain team roster and contact lists
• Schedule meetings and support Teams/Zoom and telepresence setups
• Act as liaison for remote access and technical meeting needs
• Coordinate domestic and international travel arrangements
• Prepare and submit expense reports in compliance with company policies
• Manage correspondence, couriers, FedEx labels, and shipments
• Order office supplies and manage inventory
• Process invoices and assist with vendor onboarding
• Coordinate meeting planning, events, and catering
• Create or modify business documents and presentations
• Prepare binders and manage large copy requests
• Request publications and articles as needed
Compliance & Confidentiality• Ensure compliance with corporate travel, expense, and administrative policies
• Handle confidential and business-sensitive information with discretion
• Maintain departmental files in accordance with corporate and regulatory requirements
Project & Team Support• Support ad hoc projects as assigned
• Prepare presentations from source materials
• Operate with general instruction while demonstrating initiative and ownership
Leadership & Interpersonal Skills
Successful candidates will demonstrate:
• Strong attention to detail and organizational skills
• Ability to prioritize multiple requests in a high-volume environment
• Proactive problem-solving and anticipation of team needs
• Clear communication of deadlines, deliverables, and potential obstacles
• Accountability and ownership of work
• Strong relationship-building skills across client areas
• Professional demeanor when interacting with senior leadership
• Ability to execute independently while collaborating effectively
Qualifications
Required / Preferred
• Some college preferred
• 2+ years of administrative experience supporting executives or senior leaders preferred
• Experience in pharmaceutical, biotech, or CRO environments strongly preferred
• Intermediate to advanced proficiency in Microsoft Office Suite
• Experience with Concur, SharePoint, and/or Visio preferred
• Strong understanding of business processes and administrative workflows
• Demonstrated ability to learn quickly and adapt in changing environments
• "Make it happen" mindset with persistence and initiative
Work Environment & Benefits
This role offers the opportunity to work within a collaborative team environment while supporting impactful business initiatives.
Contractors have access to:
• Ongoing technology and training resources
• Leadership support for career development
• Flexible hybrid schedules (dependent on team needs)
• A professional, inclusive workplace culturePeople are our business worldwide
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services - Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management - across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.Apply for this jobStats for this jobSalary comparison:This jobNational
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