Executive Assistant

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Austin, Texas, United StatesApplyAbout Flexport: At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year.The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.Support the operational excellence that drives our business forward**The OpportunityWe’re looking for an experienced, sharp, and highly trustworthy Executive Assistant in direct support of our SVP, Americas. You’ll work alongside leaders to maximize their ability to focus on the team’s key priorities in supporting Flexport’s continued growth.This role is ideal for someone who thrives in a fast-moving, ambiguous environment, and who brings a calm, strategic presence to dynamic executive offices. You will act as a force multiplier, managing day-to-day operations, enabling strategic alignment, and strengthening communication across the business.Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, coordinating domestic and international travel and leading high-impact strategic projects aligned with Flexport’s growth and profitability goals. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.You will:• Serve as a strategic partner to your assigned executive (SVP, Americas) by managing schedules, priorities, and key communications with precision and foresight.• Coordinate cross-functional interactions with senior leaders, external partners, board members, and other key stakeholders.• Anticipate needs, problem-solve on the fly, and help your executive stay ahead of their most critical workstreams.• Own and drive logistics for high-impact initiatives, travel, meetings, and events (e.g., QBRs, off-sites, internal communications).• Handle confidential and non-routine matters with discretion, judgment, and professionalism.• Prepare and organize data and reports, identifying insights or solutions when needed.• Support heavy calendar management, domestic/international travel, expenses, POs, and other administrative tasks with speed and accuracy.• Build trusted relationships with internal stakeholders, including the broader C-Suite and their EAs.You should have:• A BA/BS degree and 3-5+ years of experience supporting senior executives in fast-paced, high-growth environments (tech or start-up experience preferred).• Impeccable communication skills — concise, clear, and thoughtful, with strong writing ability.• A track record of handling sensitive matters and navigating complex dynamics with diplomacy and sound judgment.• Strong emotional intelligence, with the ability to anticipate needs, resolve issues proactively, and foster a culture of trust.• A bias for action — you operate with urgency, adapt quickly, and keep momentum high even when the path isn’t perfectly clear.• Deep commitment to Flexport’s values and mission, with a genuine interest in business, culture, and making organizations better from the inside out.The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the posting's respective region. Our salary ranges are determined by role, level, and location. Within the range displayed, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and / or training.The US base salary range for this position (this does not include bonus, equity and benefits):$85,000 - $100,000 **USDCommitment to Equal OpportunityAt Flexport, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.Global Data Privacy Notice for Job Candidates and ApplicantsDepending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. By submitting your application, you are agreeing to our use and processing of your data as required. Please see our Privacy Notice available at www.flexport.com/privacy for additional information.Create a Job AlertInterested in building your career at Flexport? Get future opportunities sent straight to your email.

**Create alertApply for this job*indicates a required field**Autofill with MyGreenhouseFirst Name *Last Name *Preferred First NameEmail *PhoneCountry ***Phone *Resume/CV *Attach AttachDropboxGoogle DriveEnter manually Enter manuallyAccepted file types: pdf, doc, docx, txt, rtfCover LetterAttach AttachDropboxGoogle DriveEnter manually Enter manuallyAccepted file types: pdf, doc, docx, txt, rtfLinkedIn Profile: *Will you now or in the future require Flexport to commence ("sponsor") an immigration case in order to employ you (for example, H-1B or other employment-based immigration case)? This is sometimes called "sponsorship" for an employment-based visa status. *Select...**Are you authorized to work lawfully in the United States for Flexport? *Select...**Have you previously been employed by Flexport or any of its entities; or by an agency representing Flexport? *Select...**How did you hear about Flexport? *Select...**Are you currently living within a commutable distance of Austin, TX? *Select...****Submit applicationPowered by

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