Administrative Support

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary:

Under general supervision, provide intermediate to senior level secretarial support to the department Manager, Director and professional staff.

As a successful candidate, you will:

• Answers telephones, screens and routes callers and visitors, takes messages and provides routine information to callers.• Responds to routine requests for information.  Refers more complex requests to appropriate staff member.

• Composes letters and memoranda from dictation and verbal direction or from knowledge of City of Hope policy or procedures.

• Takes and transcribes dictation, sometimes of a confidential nature. Formats, types and edits a variety of complex or technical material, including correspondence, memos and reports.

• Arranges appointments and meetings; coordinates meeting and agenda materials, may take and prepare minutes for department staff meetings.

• May coordinate travel arrangements through travel service or direct contact with airlines, hotels, etc.

• Routes and answers correspondence as directed.

• Establishes and maintains department files.

• Processes invoices and initiates check requests.

• Inventories and orders office supplies as necessary.

• Prepares and updates recurring and routine internal reports. Collects and verifies data.Your qualifications should include:

• High School or equivalent

Experience may substitute for minimum education requirements

• Three years responsible secretarial or clerical experience in a professional environment

Computer experience necessary

Background in Microsoft preferred

Additional Information:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.

• Strong organizational and multitasking abilities.

• Excellent communication skills, both written and verbal.

• Attention to detail and a high level of accuracy in work.

• Ability to work independently and as part of a team.

• Multiple Positions Available

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.